I used to catch myself feeling like I was racing against the clock, so much to do in such little time. When I was starting out I felt like I was overscheduled. I had to be the one to handle every single situation.
However, I realized with just a few changes I could drastically lessen my workload while maximizing productivity — and see the results I wanted.
A small time management hurdle many people don’t realize they have issues with is e-mail.
Think about it—how many times a day do you check your e-mail, stop whatever you’re doing to respond to “just one message.”
Do you find yourself lying in bed at night scrolling through and checking for new messages?
E-mail is an ongoing form of communication. We have no control over the flow of incoming messages. However, by creating boundaries, we can maintain control over how we organize, reply, and even think about e-mails.
Implementing a strategy will help you increase productivity rather than chip away at it.
1. This will be the hardest, but the most necessary. Turn off your notifications! Email tends to come in at all times of the day and night. Control how the flow of incoming messages fits into your day.
Turn off notifications for both your computer and smartphone; this will allow you to put a halt to the constant interruptions and distractions. You can choose when you want to check e-mails.
2. Choose a method for using your inbox.
Do you want to sort messages by high priority or make it like a working task list?
Take some time to figure out what is the best organizational method for you. Try out a few different ways until you find which you like best.
3. Establish a time each day is exclusively for answering emails.
You could set aside a specific hour or an amount of time that you use to break up your workday.
Maybe you set aside 30 minutes every couple of hours to respond to messages, move action items to your task list, delete junk, and get a preview of what needs your attention next.
4. Another difficult, but necessary email-related task is unsubscribing.
If you don’t read it—let it go!
Newsletters and marketing messages are excellent ways to connect with clients, but they can pile up if left unattended. If you don’t want to unsubscribe completely, you can manage your preferences otherwise.
5. Turn to your smart phone to get a head start on email tasks.
If you have to wait for a client or take a long Uber ride, use that time to delete junk messages and flag important ones so that once you’re at your office you can get to work on replying.
E-mail organization is an excellent place to start when it comes to time management and maximizing productivity.
If you want to get more insight into my tips for success check out my book Seven Figure Firm: How to Build a Financial Services Business that Grows Itself.
Let’s talk! Get in touch with me here and we can get you on track to the life you’ve always wanted.